Title:
Sole Source Purchase -- Sheriff's Office Livescan System
Summary
ACTION:
1) Approve the purchase of the IDEMIA Livescan System without competitive bidding, as authorized by the sole source exemption of G.S. 143-129(e)(6); and
2) Approve a contract with IDEMIA for the purchase of a Livescan system from approved 2018 Justice Assistance Grant (JAG) funds (RFBA 18-5001)
Staff Contact: Rachel Vanhoy, Sheriff's Office
Presentation: No
BACKGROUND/JUSTIFICATION:
*G.S. 143-129(e)(6) provides that formal bidding requirements do not apply when:
1. Performance or price competition for a product is not available;
2. A needed product is available from only one source or supply; or
3. Standardization or compatibility is the overriding consideration.
*Sole sourcing is necessary because there is only one supply source.
*The Governing Board must approve purchases made under the sole source exception.
IDEMIA is the owner of the software and design, sole developer and sole provider for the Automated Fingerprint Identification System (AFIS). The proposed IDEMIA Workstation upgrades are specifically designed to work with the existing AFIS located at North Carolina Department of Public Safety (NC DPS).
As the manufacturer of the existing NC DPS AFIS subsystem, software applications, and Workstations, only IDEMIA can provide the Workstation upgrades with the required hardware/software and support. Furthermore, all of our current AFIS machines are supported by maintenance agreements with IDEMIA and the new machines are replacing machines that will no longer be supported on the State of NC platform after next month.
PROCUREMENT BACKGROUND:
County Procurement approved Sole Source Request on March 27, 2019.
POLICY IMPACT:
N/A
FISCAL IMPACT:
Funds previously approved for this purchase from the 2018 Justice Assistance Grant.