Title:
Budget Amendment - Appropriation of General Fund Balance for Mecklenburg County Clerk of Superior Court Overpayment
Summary
ACTION:
Appropriate $170,303 from General Fund Balance for reimbursement to Mecklenburg County Clerk of Superior Court for county jail fees overpayment to Sheriff's Office
Staff Contact: Sarah Lyberg, Finance Director
Presentation: No
BACKGROUND/JUSTIFICATION:
1) In December 2016, the Clerk of Superior Court sent a check for $468,499 to Mecklenburg County, which included $171,160 paid to the County for county jail fees.
2) The amount for jail fees was inconsistent with prior payments for this account to the County. The correct amount for jail fees should have been $857, resulting in an overpayment of $170,303.
3) The overpayment was due to a coding error by the Clerk of Superior Courts’ office. To date, no attempt had been made to recover the overpayment.
4) The Clerk of Superior Courts was recently audited and this error was revealed at that time. The Clerk of Superior Courts is requesting a reimbursement refund of the overpayment of $170,303.
PROCUREMENT BACKGROUND:
N/A
POLICY IMPACT:
N/A
FISCAL IMPACT:
$170,303 appropriated from General Fund Balance for payment to the Mecklenburg County Clerk of Superior Court