header-left
Share to Facebook Share to Twitter Bookmark and Share
File #: 18-4852    Version: 1 Name: Contract Award – Mecklenburg County New Courthouse Entry/Exit Doors Replacement Project
Type: Consent Status: Consent
File created: 7/23/2018 In control: Asset/Facility Management
On agenda: 8/8/2018 Final action:
Title: : Contract Award - Mecklenburg County New Courthouse Entry/Exit Doors Replacement Project
Attachments: 1. 180712_Meck Co_Bid Tab_Final.pdf
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
No records to display.

Title:

Contract Award - Mecklenburg County New Courthouse Entry/Exit Doors Replacement Project

 

Summary

ACTION:

Award a contract to JHC Construction Company in the amount of $975,000 for the Mecklenburg County New Courthouse Entry/Exit Doors Replacement Project

 

Staff Contact                     Mark Hahn, Director, Asset and Facility Management

 

 

Presentation:                       No                                          

 

 

BACKGROUND/JUSTIFICATION:

The main entry doors at the lower two levels of the Mecklenburg County Courthouse are difficult for people to open. There have been repeated door hardware failures.  An investigation determined these problems were caused by the excessive weight and large size of the doors. This contract is for replacement of the existing doors with smaller, lighter doors with new transoms above. The new doors will also utilize a different operating hardware specifically designed to make them easier to open. The new door finishes will match the bronze finish of the existing entries. 

 

PROCUREMENT BACKGROUND

The Notice to Bidders was advertised on May 25, 2018 in the Charlotte Observer, the Charlotte Post and the State of North Carolina Interactive Purchasing System. The Notice to Bidders and other bid documents were provided to the Metrolina Minority Contractors Association, Hispanic Contractors Association of the Carolinas, the Charlotte Association of General Contractors (AGC) and the Minority, Women, and Small Business Enterprise Program for Mecklenburg County.

 

A mandatory pre-bid meeting was held on May 31, 2018.  In attendance were representatives of five General Contractors. Contractors were advised of contracting procedures for County projects, including the projected MWSBE goals.

 

Two bids were received on June 21, 2018.  Due to the three-bid minimum rule, the bids were returned to the bidders unopened. 

 

The project was re-advertised on June 28, 2018 using the same publications as before.  A second pre-bid meeting was held on July 9, 2018 at the site.  There were no new general contractors in attendance.

 

Bids were received again on Thursday, July 12, 2018.  Two firms submitted bids.  The low bid received, including a contingency allowance, was in the amount of $975,000.

 

Anticipated MWSBE Utilization:

General Contractor     MBE    0%       WBE    0 %     SBE      100%

Sub-Contractors          MBE    0%       WBE    0 %     SBE      0%

 

Note: The majority of this Contract Amount (80.9%) is the cost of the door materials and installation for which there are no local MWSBE subcontractors who perform this specialized type of work.  The General Contractor is self-performing 15.7% of the Contract Amount. This left only 2.4% of the work available for MWSBE participation.

 

POLICY IMPACT

N/A

 

 

FISCAL IMPACT:

Funding is available from FY17 Capital Reserve Funds (Fund 9001).