Title
Sole Source Vendor Approval, Van Dyk Baler Corp. dba Van Dyk Recycling Systems
Action
ACTION:
1) Approve the purchase of equipment as authorized by the sole source exemption of G.S. 143-129(e) (6)
2) Approve Van Dyk Recycling Systems as a vendor and supplier for the repair, maintenance, and purchase of machinery, repair parts, and materials for the Mecklenburg County Material Recycling Facilities.
Staff Contact: Jeff Smithberger, LUESA - Solid Waste Director
Presentation: No
BACKGROUND/JUSTIFICATION:
N.C. G.S. 143-129 and the County Procurement Policy mandate that Mecklenburg County procure all apparatus, supplies, materials and equipment totaling $100,000 or more by competitive bidding. An exemption is allowed if a needed product is available from only one source of supply or standardization, or compatibility is the overriding consideration.
Van Dyk Recycling Systems (Van Dyk) was previously chosen to supply the recycling equipment for the upgrades to Mecklenburg County’s Material Recycling Facility (MRF) located at 1007 Amble Drive. This was done through an RFP process and award of a $24M contract by the Board of County Commissioners for the new equipment in November 2022.
The Van Dyk equipment is highly specialized, and a Sole Source determination has been completed, and that determination recommends the Board’s concurrence and approval to establish this Sole Source determination for Van Dyk Recycling.
Repair and maintenance parts are necessary for the operation of the MRF, and these items will be sourced from Van Dyk to ensure that the MRF remains operational.
PROCUREMENT BACKGROUND:
The Sole Source Justification Form has been approved by Procurement Services.
POLICY IMPACT:
N/A
FISCAL IMPACT:
$700,000 funding for FY26 and $500,000 for FY 27 from Solid Waste Capital Reserve Funds, no County General Funds needed.